Most learning institutions and businesses rely on file-sharing services for convenient and easy access to data from anywhere and anytime. Organizations that are still hesitant in adopting formal, cloud-based software to share files may find their staff and learners use free services and personal accounts to distribute content. This poses a substantial security risk.
The distinction between personal life and work is getting blurred by the day, and hence any entity or facility needs to adopt secure content distribution approaches.
With the current bring-your-own-device generation and the consumerization of IT, organizations have to adopt consumer-oriented solutions.
Businesses now leverage DRM enabled digital publishing platforms to securely distribute sensitive content, confidential data, or learning material. e-Publishing platforms also help you avoid common risks such as:
- Release of sensitive data – File-sharing software usually has a significant risk of exposing sensitive data if users fail to apply the established policies. Once unauthorized individuals access your content distribution software, it may be hard to determine the time of the incident and how far your data has been leaked.
- Cyberattack susceptibility – Traditional file-sharing tools that require users to bypass firewalls before they download or upload files are no longer secure. The software puts you at risk of man in the middle, denial-of-service, and other threats to your system.
- Malicious software installation – If a user unknowingly opens a risky file that has entered your content distribution software, they may download and introduce malware that can potentially compromise your entire infrastructure.
How Digital Publishing Platforms Come Through
The global education publishing space is currently experiencing a great transition. Most institutions are shifting to online learning approaches, and this is rapidly transforming the competitive environment. Educators and entrepreneurs seek advanced methods of harnessing technology to cut costs, deliver customized learning, and improve learning outcomes.
On the other hand, many emerging corporations are now reevaluating all market segments, from analytics and delivery to curriculum and assessments. This has improved partnerships, platforms, and competition.
In the current digital age, people are constantly looking for new information and instant gratification. Everyone is now using their mobile devices for as many as four or five hours in a day. Why should you continue printing books that offer information on static printed pages?
Digital publishing still stands out as the ideal, most secure content distribution approach that benefits both the reader and publisher.
Benefits of DRM enabled Digital Publishing Platforms
Here are the different benefits of using digital publishing platforms with DRM for content distribution.
1. Data confidentiality
Digital publishing platforms offer the most confidential approach to content distribution. They keep your data safe from unauthorized users. The platforms also add an additional security layer to your material and data throughout the data center. They encrypt the data so that it becomes useless if it lands in the wrong hands.
2. Content integrity
Digital publishing platforms can prevent authorized users from making risky mistakes and avoid data loss. The solutions offer snapshots, backups, and replication that create recovery points while providing a forensic view of the content distribution landscape. With these capabilities, the organization’s storage administrator can undo several actions to the moment when the content was correct, then begin from there.
3. Information availability
Digital platforms ensure uptime and access to data at the most appropriate time. They offer storage solutions and systems that match your organization’s availability needs and manage the entire infrastructure around the clock.
4. Interactive reading experiences
With a digital publishing platform, users can zoom in on the content, turn the document pages, and change to their preferred font size. The content can also include interactive videos and images, and users can access valuable resources like the dictionary. There are numerous interactive elements to ensure that the software is appealing to your audience.
5. Wider reach
Digital publishing platforms usually aim to reach the most significant number of audiences possible. Users with a digital device can instantly access the content on the web. There are no boundaries regarding packaging and shipping, and anyone can download the material from any location. Thus, digital publishing is the ideal solution for organizations that wish to distribute content securely to different destinations.
6. A minimal carbon footprint
Apart from its immense security benefits, digital publishing is also the most environment-friendly option available. Billions of trees are cut annually to create standard office paper.
Digital publishing only requires the computer as the physical device. Just the way emails replaced postcards, online content can substantially replace physical learning material, limit tree cutting, and improve the environment.
7. Less storage space required
How much paperwork can a person handle at a time? Digital devices allow users to carry thousands of documents and books on the go. This won’t consume even a quarter of the space required to carry a single physical file. Digital publishing platforms make your storage more manageable and allow users to access whatever material they wish to use. This significantly cuts on the physical space required.
The bottom line
With a file-sharing software, you can conveniently access, edit, and share content. However, data security should be your main priority as you skim through the available alternatives. DRM enabled digital publishing platforms to automate their data security controls to offer a higher security level and ensure limitless remote access to the material. The advanced approach allows companies, educational institutions and publishers to share their confidential information and learning material more securely.
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