Expert eBook Conversion Service: Perfect for Kindle & More

If you are a publisher looking to convert a variety of book formats into eBooks, you should consider eBook conversion services.

With the rapid rise in demand for eBooks, digital publishers today must scale up their processes and output to cater to the needs of their readers. This is because the modern reader now seeks every kind of book title, whether new or old, in the form of eBooks available to read on their devices.

Given that many great titles exist only in print or non-eBook formats, it is important to quickly host converted copies on the eBook reader platforms to fulfil the demands, especially for platforms as large as Kindle or KITABOO. This is where eBook conversion services are important and handy.

Let’s explore how they work.

Table of Contents

I. What are eBook Conversion Services?

II. How Do eBook Conversion Services Work?

III. Simplify eBook Creation Workflows With eBook Conversion Services

What are eBook Conversion Services?

An eBook conversion service is an agency that helps a digital publishing business, or an individual, convert various formats and forms of text and media into eBooks that can be published.

For example, eBook conversion services help you convert printed books, digital manuscripts, random collections of printed paper, text or stories compiled in Word files, etc. into eBooks with the proper format.

It is a handy and quick form of conversion that enables digital publishers to provide all manner of eBook content to their viewers, for example, photo books, handwritten journals and letters, antique book copies in a digital format, and much more.

How Do eBook Conversion Services Work?

There are eight major steps that go into the creation of an eBook file using text and media in other formats. Professional eBook formatting services do it in the following way:

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Submission of Content

In the first stage, the professionals from eBook conversion service providers get in touch with you to gain access to all the material that needs to be converted. This may include printed paper, digital copies of physical books, or any other form of content that you wish to convert into an eBook.

The conversion professionals will then proceed to organize the received information into an easily retrievable stack.


In the second stage, the conversion professionals will sit down for a detailed discussion with you to understand your requirements. They would ask you how you wish the eBooks to be compiled, which formats you would prefer (like ePUB, MOBI, AZW, etc.), and other technical questions.

The professionals will also discuss other aspects like the layout of the eBook, formatting and typesetting specifications, and any other features or elements that you would like included.

File Preparation

In the third phase, all the received files are then compiled into the proper format, fonts, typesetting, margins, and other requirements that you have specified. Each piece of content received is compiled according to its specifications and then stored in an organized way for the next step.

This step also includes other content-related aspects such as metadata tagging, optimization of all the images, videos, and other media requested for the eBook.


In this phase, the eBook conversion services then process the compiled files through their specialized software that allows them to convert them. They set the format preferences on the dashboard, where each file then gets converted.

The conversion process itself is a quick one, and it preserves all the formatting and typesetting that were performed in the previous step. This step also includes optimizing the eBook for better reading across a variety of devices and screen sizes.

Quality Assurance and Testing

In this phase, the conversion professionals put the converted files through a quality testing procedure where they run the files on various devices. They check for the accuracy, readability, and compatibility of the files across the platforms specified by you.

Additionally, they also pinpoint inconsistencies in formatting, layout, or branding and correct them in the process.

The testing process then helps them identify the technical issues, such as the correct rendering of media on devices, and correct them as well.


In this phase, the eBook conversion service provider will share the converted drafts with you for a final review and approval. You can then go through the files to check whether they conform to the requirements and specifications you provided in the second phase of the process.

If yes, you can approve the conversions, and all the files will be shared with you. If you find some issues, the agency will take up the revisions.


After receiving the approval, the eBook(s) will then be delivered to you over the channels you requested and in the formats you specified. Once the delivery is complete, further contractual processes will be initiated, for example invoicing, recordkeeping, etc.

You can proceed to publish these eBooks directly to your platform for consumption by your readers, because they are ready to be published.


Some good eBook conversion services also provide post-conversion support options where they provide assistance with aspects like:

  • Marketing of the eBook
  • Distribution of the eBooks to various channels and platforms
  • Applying licenses and IP rights to the content

And much more. If you have your own professionals to manage these operations, you need not opt for these services while designing the contract.

Simplify eBook Creation Workflows With eBook Conversion Services

The Kindle conversion service comes in handy when you have a huge volume of manuscripts that you would like published on a tight timeline. The best aspect is that professional eBook formatting services complete the job from end-to-end, leaving you to focus on the critical tasks your business manages.

However, if you would rather take complete control over the conversion process, you can try digital textbook platforms like KITABOO.

KITABOO provides support for multiple formats, customizable templates, metadata management, adaptive content rendering, integrations with DRMs, accessibility features, and much more to help you make the best eBooks for your audience.

Explore the full capabilities of KITABOO on the website.

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Scott Hanson

Scott Hanson

Scott Hanson is the AVP of Business Development at KITABOO. He is an experienced Business Development & Publishing Technology professional with expertise in dealing with Societies & Non-Profits. More posts by Scott Hanson