When a new employee joins your organization, you want to familiarize them with your work culture and ethics, train them and impart them with the necessary knowledge to blend seamlessly within the organization. Depending on your business and the job role, the employee onboarding process can occur within the first couple of days or extend to a month.
However, evidence suggests that one month or less is not enough time for a new employee to get accustomed to the company culture, complete compliance tasks, receive sufficient job-specific training and make an informed decision about whether the company and the job role are a good fit. This is where employee onboarding platforms come into the picture.
In order to make their onboarding experience a smooth and comfortable one, you must invest in an onboarding platform which makes the entire process simple for the HR team as well as the employee. Organizations mostly use multiple software tools for the onboarding processes, including job posting, sourcing, talent acquisition, training and so on. Using a single platform to take care of all the onboarding requirements will reduce the time and effort required to track and complete the activities considerably.
Here’s why organizations should invest in an employee onboarding platform.
1. Provide a More Engaging Experience
The goal of talent acquisition now extends beyond recruiting and hiring to putting new hires on the road to success. There is a need to develop a well-conceived onboarding platform that effectively assimilates new employees into an organization.
Using an onboarding software enables companies to create more interactive resources, with more practical and real-time implications, thereby providing a more engaging experience to employees.
2. Administer Onboarding Anywhere, Anytime
When you shift the onboarding process online, organizations benefit by putting all their resources on a cloud-based platform and providing their employees access to information anywhere, anytime across all platforms such as mobiles, laptops, computers and tablets.
This enables the employee to get acclimatized to the new company at their own pace. And organizations can utilize the time saved in getting the employees acquainted to their co-workers and familiarizing them with their job responsibilities.
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3. Assess, Track and Report Learning Outcomes
Using an onboarding software, companies can also conduct assessments, collect, track and store assessment data, and take further actions, based on the results of the assessment. HR team can also gain user feedback and trace the number of times the resources are downloaded or accessed.
They can also analyze end-user response to the content and accordingly enhance it for better productivity. Besides, features such as surveys and polls also help to generate insights into reader’s response to the onboarding content.
4. Efficiently Handle Multiple Processes
With multiple employees joining a company at the same time, it becomes difficult for the HR team to give individual attention to each of them and to track which employee has completed which process. An analytics dashboard will give them a quick view of the onboarding progress of each employee.
Online onboarding enables HR teams to create tasks, keep everyone on track with due dates and automatic reminders, and send automated messages with dynamic content that’s specific to their job within the company. Besides, the electronic onboarding forms also eliminate paperwork, making the process more streamlined and organized.
5. Customized and Flexible Solution
Employee onboarding software ensures that your process is well-planned and flexible enough to vary from person-to-person, as employees will have different requirements depending on where they are in their careers, job functions, and geographic locations.
It also enables employers to clearly and consistently communicate about their brand with new hires, as well as set milestones to provide opportunities for accomplishments, and provide the employee with both company onboarding elements, as well as more job-specific tasks.
6. Measure Return on Investment
When organizations invest in training their employees, they expect a return on their investment. They invest in elearning tools and creating the best-in-class interactive training content for employees. And in return, they expect the employee to deliver high quality output that would help the business grow.
The analytics tool will give insights on the performance of each employee. This information can be used to measure the ROI and take steps to increase the return on investment. Here are some quick tips to measure training ROI.
7. Ensure Continuous Training
An onboarding platform can also be used as a tool to deliver ongoing training. It need not be limited to just induction materials. L&D teams can use it to design and deliver training modules to employees on a continuous basis. Given the competitive job markets, your top talent may already be looking for opportunities to move to a better job.
Studies show that 90% of employees determine whether or not they will stay with a company within the first six months, therefore, nurturing new employees past the six-month period is critical. And providing ongoing training and development opportunities will help in retaining your employees.
A successful online employee onboarding solution equips new hires with the necessary resources to become fully engaged with the company’s policies and work culture. It also ensures that all your processes are well-planned and flexible enough to fulfil varying individual needs.
Besides, it also enables employers to clearly and consistently communicate with new hires, as well as set milestones and provide opportunities to accomplish job-specific tasks. A great onboarding experience goes a long way in retaining new hires and keep the employees motivated in their roles.
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