What is an Employee Onboarding Software?
An Employee Onboarding Software is a tool that helps employers to facilitate a smooth hiring process for new employees. Furthermore, it gives the HR team a user-friendly digital dashboard, which makes it easier to track the progress of each employee at any given point during the hiring and onboarding process.
Why Do Companies Need an Employee Onboarding Software?
A lot of companies do their onboarding process manually. Which, in truth, is inefficient. It is a time-consuming process, and not to mention the possibility of human errors while entering data. While every other process in the company is automated, having an automated onboarding process will definitely make the overall hiring and onboarding process much more efficient and time saving.
Given below are the benefits of using an onboarding software-
- First of all, paper-based onboarding is a lot harder to maintain. With onboarding software, you can manage all the forms and documents at one place.
- Furthermore, you don’t have to print a bunch of forms every time a new employee joins the organization.
- You can monitor and review the performance of new employees whenever you want at any given point during their probation period.
- Besides, your company will be saving a lot of time as well as money.
- In addition to this, you will be less likely to make mistakes and errors. The Employee Onboarding Software brings automated machine precision in play, leaving no space for human errors by a vast margin.
The Smart HR Professional’s Guide to Employee Onboarding
How can an employee onboarding software help improve orientation?
1. Share Company Goals and Objectives
When an employee applies for a job, s/he must have already done some research about the company’s history and its goals. But it is essential that you provide them a detailed insight into the company’s work culture, objectives and long-term goals.
It will help the new employee to align the company’s goals with his/her own objectives. Designing a brief yet informative module on the company profile, including the clientele, awards and recognition, services offered and so on, will assure the employee that s/he has made the right decision by joining your organization.
2. Provide Information on Compliance and Policies
The onboarding software can be used to deliver information on company policies. Usually, these are given in print for the employee to sign and submit.
With an online onboarding tool, you can provide an online document with all rules and guidelines presented in a neat and clutter-free manner, so that employees find themselves interested in going through the content.
You can follow up the compliance guidelines with an online assessment, which the employee can complete within the first week of joining. HR teams can also include other information such as leave policies, benefits received, transportation options, etc.
3. Deliver Informative Videos
Instead of having all text-based content, you can create an informative video explaining the company’s various services in detail. This will give the new employees a better understanding about the products and services that the company offers.
Videos are more visually appealing and attractive and are a great way to keep the new employee engaged during the first few days after joining. Instead of showing boring presentations, a high-quality video with a powerful message will surely impress the employee further and inspire them to give their best.
4. Employees Can View Orientation Content in their Own Time
There’s no need to rush through an orientation session. A mobile-first Employee Onboarding Software will enable new employees to go through the orientation materials in their own time. And anyways the employee doesn’t have much to do on their first day at work.
They might as well browse through the orientation material. They can read through all the fine text and complete any remaining documentation work. As the onboarding software is always accessible, employees can complete their onboarding tasks anytime they want.
Let them finish and understand things at their own pace. You don’t want to be burdening them with information on their very first day.
5. Make them Aware of their KPIs and Job Role Related Goals
Along with providing an insight into the company’s goals and objectives, you should also give them a glimpse of their professional goals.
You can create a separate module where you define the employee’s responsibilities, whom they are required to report to, their KPIs, monthly or quarterly targets and so on. They would want to know more about their work and responsibilities, so it would be better to give them a fair idea of what is expected of them. Here are 5 Ways to Create Effective Interactive Training Content
6. Familiarize the Employee with Different Departments
When a new employee joins an organization, they are mostly clueless about whom to approach for what, and mostly rely on their colleagues for guidance.
Why not make them aware of their surroundings and the different departments from day 1? You can create a module that describes various teams and departments in the organization and their functions and key contact person.
7. Deliver Process Training Modules
You can also include process training modules in the onboarding software to familiarize the employees with their actual work. Based on the team that they will be working for; you can assign the appropriate training material for the employee to go through.
8. Analyze their Progress
An employee onboarding software makes it easier for HR teams to track the progress of the new employee. With the help of an analytics tool, they can view how much of the documentation work has been completed, what forms are yet to be submitted, which modules have been viewed.
If you have tests after each orientation module to gauge the employee’s understanding, you can also view the results of those assessments. Thus, you can guide them in areas where they might be stuck or are finding it difficult to comprehend. Here are the top Employee Training Metrics: 7 Ways HR Experts Use Them and 5 ways to Boost Training ROI with Evaluation Tools
One thing you need to keep in mind while planning your orientation schedule is that you don’t overwhelm the employee with information overload. Too much information on the first day itself is a lot to process.
Make it a 1-2-week process where the employees can settle themselves into their new role comfortably. And they always have the onboarding software to help them with all possible information, be it the office timings, dress code, or the IT team’s extension.
Employee onboarding software will also allow the HR teams to streamline their processes and be more at ease when it comes to getting all the documents ready and ensuring the employee is ready to commence their job.
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