What comes to your mind when you think of onboarding a new employee? To get all the paperwork ready for signatures on day one. In spite of almost all companies boasting of their cutting-edge technologies and innovative products, when it comes to employee onboarding, they are still stuck to the same old routine. Printing out forms and eventually storing them away in cabinets once they are filled in and signed. This is where an Employee Onboarding Solution comes into the picture.
This is the reason why onboarding is not a pleasant experience for the new hire. Spending almost an entire day signing documents is definitely not something that people look forward to on their first day. But unfortunately, that’s how things are even now.
So, the best thing to do in order to avoid following the archaic process and be more in tune with the current times is to invest in an employee onboarding solution. It not only helps manage the entire onboarding process efficiently, but also saves a significant amount of time.
And it makes sense to have a digitized employee onboarding solution, because your digital-first workforce needs a future-ready solution instead of a paper-heavy process.
Here are some of the benefits of automating the onboarding process-
- An automated platform expedites the process of onboarding
- Enables the HR to manage all forms in one place
- You can get the forms and documents signed and ready before the employee’s first day
- HR teams can send out induction material for employees to get acquainted with the company
- Companies can save time by doing away with the redundant tasks associated with onboarding
In case you are looking for an employee onboarding solution, here are some tools that you might want to consider-
Workbright is an online onboarding software that allows employees to complete their paperwork on their laptop, tablet, or smartphone before they show up for their first day on the job.
It helps you send automated email reminders to get the paperwork completed. This tool allows the HR to upload employee information and deliver customized, digital paperwork in bulk to all new employees.
Workbright offers data security, automated field validation, and also allows document correction, saving admin time considerably.
2. Kitaboo Insight:
Kitaboo Insight is a cloud-based mobile-friendly content delivery platform. You can create or upload forms for the employees to fill and submit. HR teams can assign induction and compliance training modules on this platform and monitor the progress of each employee.
Kitaboo Insight is not just limited as an employee onboarding solution, you can use this platform to create and deliver online training to your employees. It is a white-labelled application, which means you can get it customized the way you want.
3. Bamboo HR:
Bamboo HR helps the HR teams to track applicants with their applicant tracking system to make hiring and employee transition process easier. You can review resumes, schedule interviews and rate each candidate.
The tool also helps you make internal notes about the candidates for future reference. You can track conversations that you have had with the candidates. It also has an e-signature feature, allowing candidates to sign off the documents before joining and keep all the documents ready on time.
This tool takes care of the hiring and onboarding process efficiently. You can send emails to the new hires with training information and provide access to all corporate documents that may be relevant to them.
The BizMerlin platform offers an applicant tracking system, along with a centralized database, e-signature, leave tracking, performance reviews, feedback, and reporting features. You can post jobs, manage attendance and timesheets, set notifications and reminders.
The tool also allows payroll integration, along with training management, goals management, and career development planning. The career planner application can be used to create a road map of career growth.
It is customizable and lets you create multiple career maps and different levels or opportunities for promotion. Bizmerlin is an all-in-one software package for HR teams.
The Smart HR Professional’s Guide to Employee Onboarding
Boardon is a white label software where you can set up onboarding, send invitations and view reports and analytics. You can create role-specific or general introduction plans for the new employees.
You can get all the content required for onboarding ready on the tool and send an invitation to the employee to go through the portal. You can also add activities and events and place them on the newcomer’s timeline.
Boardon also has a batch feature which allows you to add many users at once.
This onboarding software allows you to provide tailored induction program to new recruits. HR teams can pre-define the information they want to provide to each candidate and provide it before their first day at work.
With this platform, you can create employee handbooks, job descriptions, training and so on.
CakeHR is an easy-to-use employee onboarding tool. You can upload your employee database to your new online staff directory.
This platform takes care of end-to-end recruitment process, starting from automated tracking and applicant screening. CakeHR will provide you insightful reports to show where each new employee is in their onboarding process.
You can also manage reporting, timesheets, leaves and more. HR teams can assign predefined tasks to the employees and set a time limit to share these tasks.
PeopleDoc is a cloud-based platform that allows HR teams to simplify the onboarding process. It is an automated solution that connects new hires with the right people and provides them necessary information on time to ensure a smooth onboarding process.
This software allows you to answer employee requests and manage compliance across multiple locations. PeopleDoc also allows case management, process automation and employee file management.
Employees can access this platform on multiple devices to fill out paperwork before their start date or go through company information.
Every organization needs an employee onboarding solution that matches their requirements. Onboarding is one of the crucial stages of the employee lifecycle. Therefore, it is imperative that you provide them a great start while joining your company.
An application that is user-friendly and mobile-based is what most employees would rather prefer, compared to a desktop-based tool. Look for a employee training platform that you can leverage to provide ongoing training, offer interactive content and keep the employees engaged, in order to enhance the overall onboarding experience.
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